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Headquarters, Stockholm

Formpipe Software AB
Sveavägen 168, Stockholm
Box 231 31, 104 35 Stockholm
SE – Sverige
Tel: +46 8 555 290 60


Gasverksgränd 2, 582 22 Linköping
Tel: +46 8 500 072 25



Lautrupvang 1
2750 Ballerup
Tel: +45 3325 6555

More contant info for the Danish office?



Formpipe Lasernet GmbH
Am Flughafen
60549 Frankfurt am Main

The Netherlands

Stationsplein 105
5211 BM ‘s-Hertogenbosch
Tel: +31 73 704 0318


UK, Cambridge

2 Burlington Park
Station Road, Foxton
Cambridge – CB22 6SA
Tel: +44 1223 872747


UK, Nottingham

Unit 1, Isaac Newton Centre 
Nottingham Science Park
Nottingham – NG7 2RH
Tel: +44 115 924 8475



Formpipe, inc.
1200 US Highway 22 E Suite 2000
Bridgewater, NJ 08807
Tel : +1 908 200 7937

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  • Lasernet for Business Central - now on AppSource

    Published on 25 October 2021

    Formpipe’s Lasernet Connector for Business Central is now available on Microsoft AppSource – an online store that provides cloud applications and solutions which are specifically developed and certified to run on Microsoft’s core business platforms.

    The Lasernet Connector for Business Central is ideally suited for Microsoft AppSource, providing businesses with the ability to quickly and easily create documents, as well as update or tweak existing documents, including adding or changing logos & images, incorporating marketing messages, or ensuring that the company brand and vision stays consistent across all communication channels.

    Easier to tweak

    The latest version of Lasernet Connector for Business Central now supports published events that provide a hook-up point in the application. It allows customers, partners and third-party developers to adjust the functionality of the Lasernet Connector, without the need to change any program code, or raise a support ticket to make custom tweaks to the software. Published events also provide capabilities for developers to create custom reports on their own, without the need to contact Formpipe. Reports can also be easily distributed across multiple channels, such as print, e-mail, fax, XML, UBL, PDF, etc.

    Improved Document Translation

    Document Translation has also seen significant improvements. The new user interface makes it simple to set translations for labels, whilst the ‘Languages Covered’ section automatically displays the number of translations for a label, including highlighting any missed records. The ‘Copy Language’ feature makes it easier than ever to add multiple translations, saving you valuable time when localizing your documents.

    Supports 20 different reports

    The all new Report Setup area brings with it even more time saving features, letting you keep all of your report configurations at your fingertips, whilst allowing you to activate a report with a single click. Together with the new Sales Draft Invoice, Lasernet Connector for Business Central now supports 20 different reports.

    The Document Preview functionality has also been extended, giving users the ability to preview documents within the Business Central UI or to open them in separate tabs, making it easier to compare, collate or reference your work as you go.

    For further information about Lasernet for Business Central, please click here for a free trial or contact sales@formpipe.com.

    Lasernet for Business Central - now on AppSource
  • Formpipe will be at Community Summit!

    Published on 06 October 2021

    Formpipe is a Gold sponsor at this year's Community Summit in Houston on October 12-15, 2021.

    Formpipe's North American team will be at booth #1827 meeting with partners, customers and friends.

    Formpipe will also be leading the discussion: "End Your SSRS Frustration; Design & Distribute Documents Faster than Ever" on Thursday, October 14 at 12 pm CDT.

    In this presentation, Formpipe's own Anders Terp will be discussing how Lasernet’s built in integration with Dynamics can allow you to boost the speed and ease of your document generation activities without using SSRS. He’ll also show how Lasernet’s integrations with CE and F&O can increase document visibility across departments and with the addition of our document archiving capabilities can bridge the gaps in information sharing.

  • Formpipe adopts 'Work From Anywhere' policy

    Published on 03 September 2021

    The global pandemic has shifted the way we communicate, socialise and work with each other. With the uncertainty of restrictions across the world remaining into the foreseeable future, Formpipe has taken the decision to adopt a ‘Work from Anywhere’ policy, to help support its team members whilst overcoming the many challenges posed by the pandemic.

    What do we mean when we say Work from Anywhere? As a company we believe anything is possible - as long as we ensure performance, productivity and growth. We’re enabling our whole team to work wherever they want, whether it is completely remote, full time in one of our offices, or a mix of the two.

    “The pandemic pushed us, like so many others, to rapidly adapt to new ways of working. Luckily, we quickly gained positive results from already having established joint systems, processes and a strong company culture.  

    I’m pleased to say that, not only have we managed, but we have thrived in this setting, as we’ve simultaneously initiated one of our most exciting growth journeys so far as a company. We’ve undertaken an acquisition, onboarding almost 60 new team members, launched new financial goals and helped support the digital transformation of an ever-growing list of new customers across the world.

    Our culture and our new ways of working are centred around supporting each individual at Formpipe. We believe that only by working together and looking after each other, can we drive our company forward, and so it is vital that everyone is given the opportunity to be able to contribute in a way that supports this vision.” says Christian Sundin, CEO of Formpipe

    We listened to our colleagues, and we firmly believe that enabling this freedom will provide greater flexibility and embrace diversity - easing the stress and anxieties caused by working within the global pandemic and ensuring that all team members are happy and able to work, wherever they feel comfortable.

    Formpipe adopts 'Work From Anywhere' policy
  • Beyond The Document: The Next Big Thing in Output and Document Management

    Published on 10 August 2021

    We're hugely excited to announce that we're taking Formpipe to the airwaves as we present 'Beyond The Document', our new monthly podcast about Output, Document and Customer Communications Management!

    Within our debut episode, Ben Saxton, Formpipe's Customer Success Manager, is joined by Lennart Garbarsch, CEO of Tabellae - Document Management Specialists, as they discuss the next big thing in Output and Document Management.

    Stream the podcast on all good Podcast platforms: https://formpi.pe/btd001

    Beyond The Document: The Next Big Thing in Output and Document Management
  • Lasernet recognised in Gartner Market Guide for Customer Communications Management 2021

    Published on 16 July 2021

    Gartner, the world renowned name in research and advice has once again recognised another product in our software portfolio, this time it is our market leading output & communication management tool, Lasernet.

    Although the term Customer Communications Management (CCM) is not as widely known within Europe as it is in the United States, it encompasses the core values that lie at the heart of Lasernet, which is delivering unrivalled customer experiences across both digital and print channels, quite often in heavily regulated markets, such as banking / finance, life sciences and the public sector.

    Lasernet’s flexibility, integration points and ability to work with input from almost any system, gives it near universal application at any level. Its ability to capture, generate, and distribute customer centric documents and data, can help businesses to provide a richer and more personalised experience on every customer journey.

    With a clear focus on the future, Lasernet is also available as a true SaaS (Software as a Service) solution, providing rapid deployment, scalability, ease of use and maintenance, alongside all of the features present in the on-premise version of the software, which has already enjoyed huge success across Europe and beyond.

    Lasernet joins Adoxa as being recognised by Gartner (in 2020) as a representative piece of software in the field, providing the services, features and functions that prospective buyers are generally thought to be looking for, alongside a noticeable level of product traction and visibility within the marketplace.

    We are very proud to have been identified by such a trusted source of research and advice, whose reach and client base spans in excess of a 100 countries and over 14,000 enterprises.

    The full Gartner report for CCM in 2021 is available from their website directly (paywall).

    If you would like to know more about how Lasernet can help your business manage its customer communications, please get in touch, whether it is for a personalised demo or simply a friendly chat. We are passionate about creating valuable relationships between people and data and will be able to give you advice that draws upon our many years of experience designing, developing, deploying and supporting CCM solutions in businesses and institutions across the world, from small scale retailers and distributors, to high street banks and government departments, right up to multinational entities.

    Lasernet recognised in Gartner Market Guide for Customer Communications Management 2021
  • Formpipe Annual Report 2020 - now in English

    Published on 12 May 2021

    We're happy to announce that Formpipe's annual report for 2020 now is published in English.

    Both for us at Formpipe and for the world at large, 2020 is going to the books as a remarkable year. Despite the challenges that arose in connection with the outbreak of the coronavirus pandemic, we have managed to transform our organisation and deliver to our customers without interruption.

    Sales for 2020 amounted to MSEK 403.1 (393.8) and the EBIT margin was 13.2% compared with 12.1% in the previous year. The percentage of recurring revenues increased from 58% to 63%, largely driven by a strong growth of Software as a Service (SaaS).

    Read Christian Sundins full CEO comment on page 6-9 in the report.

    Available on Formpipe.com and through this link.

    Formpipe Annual Report 2020 - now in English
  • Formpipe France is now Dictymatec

    Published on 17 March 2021

    Since 2006, Formpipe and Dictymatec have been working as very close partners, with Dictymatec being a distributor of our solutions. During these years, Dictymatec have been using the Formpipe brand to sell and deliver our software across Southern Europe.

    Now as an established player in the market, Dictymatec have developed their own exciting brand and identity. This sees no change in what they are offering or in the relationship to Formpipe, quite the contrary they are going to offer more Formpipe solutions to partners, customers and prospects, whilst still delivering the same standard of service that everyone has been accustomed to.

    Mike Rogers, Commercial Director at Formpipe Private Sector comments: “Having worked with Laurent, Cedric and the team for over 15 years, I am really pleased to see that they are looking at increasing the market share with their great new brand. The last year has been strange for all companies however to come out of this with a strong brand and huge market potential is great to see. I am really looking forward to the “business as usual” for this year with a huge potential of growth in new markets that we are now jointly attacking.”

    Laurent Valatx, Director, Dictymatec sarl, comments: “We started our journey back in 2006 as Dictymatec and now it’s time to go back to our origins to explore new markets. Previously considered as the Formpipe France office, we started our journey with Lasernet Version 5 and the first Lasernet 6 beta version. Using our extensive consultancy experience and Lasernet knowledge, Dictymatec will provide additional services for GDPR and Data Governance, and will also continue developing our own Lasernet components”.

    For further information regarding Formpipe and Dictymatec, please contact sales@formpipe.com

    Formpipe France is now Dictymatec
  • Formpipe and BE-terna Partner

    Published on 09 March 2021

    Formpipe, an innovative software leader, and BE-terna, a leading European integrator for business solutions, have partnered to enhance document management for Microsoft Dynamics 365.

    The focus of the alliance is Formpipe’s document output solution, Lasernet. Bringing with it over 30 years’ experience in formatting, printing, delivering and archiving data for ERP solutions, Lasernet specializes in Microsoft Dynamics 365 and is therefore the perfect addition to BE-terna’s product portfolio.  

    Formpipe is a valued and well-established Microsoft Gold Partner and member of Microsoft’s PREP. Using Lasernet, Formpipe works with businesses experiencing challenges associated with managing large quantities of documents. Lasernet provides a solution for all customer communication needs; enabling the creation and distribution of perfectly designed, brand rich documents, without the need for programming.  

    The broad market adoption of Microsoft Dynamics 365 over recent years, coupled with the shift towards document output digitization, means Formpipe and Lasernet are a perfect fit with BE-terna. With this new partnership, BE-terna will tightly integrate the features and functions of Lasernet directly into its implementation projects.  

    “BE-terna has already had a long-standing association with Formpipe’s solutions for Microsoft Dynamics.  Now through the newly established partnership, BE-terna can fully leverage their expertise to provide ever-more benefit to their clients.” – Allen Jones, Managing Director, Formpipe Lasernet GmbH.

    “The expertise of Formpipe, the deep integration into the Dynamics 365 platform and the powerful capabilities of Lasernet made this the ideal choice for us to partner with Formpipe and use Lasernet as our focus output management system in our projects.” - Werner Platzgummer, CTO BE-terna Group.

    For further information, please contact sales@formpipe.com

    Formpipe and BE-terna Partner
  • Formpipe Launches Connector for Dynamics 365 Business Central

    Published on 29 January 2021

    The latest addition to the Formpipe family of Lasernet Connectors is available now. The Lasernet Connector for Dynamics 365 Business Central offers all the design, editing and distribution functionality of Lasernet you will be used to, along with 17 standard reports and more to follow.

    Installed in under an hour, the Lasernet Connector for Business Central is built into Business Central to ensure future upgrades of the client’s Dynamics solution can be performed with ease. The connector provides much needed functions such as preview before sending, increased distribution options, instant archive and view, along with many more. All without the need for programming… naturally!

    For further information, please click here or contact sales@formpipe.com today.

    Formpipe Launches Connector for Dynamics 365 Business Central
  • Formpipe introduces Grant Management System in Sweden in partnership with Alkemit AB

    Published on 21 January 2021

    For many years Formpipe has been the market leader in grant management solutions for public organizations in Denmark. Formpipe is now pursuing its ambition to internationalize grant management and has expanded its collaboration with Alkemit AB in order to introduce these solutions into the Swedish public sector.

    For more than 20 years Formpipe has contributed to the hand out of grants in Denmark, ensuring the process has remained efficient, secure and flexibly managed. With this work, Formpipe has established itself as the market leader in grant management solutions for the state and, during recent years, has expanded its customer portfolio into private foundations, as well as municipalities and regions. Regardless of the customer segment, the need for streamlined and secure disbursement of grants has remained universal. Therefore, the introduction of Formpipe’s successful Grant Management business solutions into Sweden is the natural next-step to further their ambitious growth.

    Many Swedish organizations that currently handle grants are working with outdated management solutions, which are often custom-built, making them inflexible, unnecessarily complex and expensive, both to use and to develop. At the same time, many of these solutions have difficulty living up to accessibility requirements and are unable to handle all parts of the grant management process from application to disbursement and follow-up.

    Formpipe’s grant management solution provides a flexible system that has been developed over many years to handle all aspects of grant management; ranging from applications via an integrated web portal, to case-processing, disbursements and project follow-up. The system is built on a modern and future-proof platform, making it easy to adapt and maintain, so that it suits each individual organizations’ needs perfectly. This combination of features and functionality brings huge benefits for both applicants and other stakeholders without increasing the internal workload.

    Alkemit will provide the full-service customer experience, handling the implementation and subsequent support, whilst Formpipe will focus on developing the software and the localizations for the Swedish market.

    Stig Riemer, Director of Grant Management at Formpipe in Denmark, was keen to point out that: “With Alkemit, we get a partner who knows Swedish government customers thoroughly, and that our Swedish colleagues already know well, through a great business relationship built around Formpipe’s other products: Platina and W3D3. We are diving wholeheartedly into the Swedish market and understand that it is crucial for our long-term success, to ensure that our partners are able to deliver the full customer experience. In this way, customers get the best of both worlds: business consultants with deep customer knowledge and presence, and standardized software developed for a broad customer base with strong development resources. Even during this “work-from-anywhere” time, we strongly believe in local knowledge and presence to effectively introduce our solutions into such a specialized area as Grants. We know that we have a strong and flexible standard system for grant management, and look forward to introducing it to Swedish organizations in collaboration with Alkemit.”

    Michael Lauridsen, Director of Alkemit AB was equally positive in stating that: “We have worked with Formpipe in Sweden for many years and it feels natural to expand our partnership by introducing the great products that Formpipe in Denmark has to offer when it comes to Grant Management. For a long time, our customers have looked for a complete solution for grant management; a standard “plug and play” setup that will improve their main processes “out-of-the-box”. After a thorough investigation of the system and several demonstrations for Swedish customers, we believe that this solution is exactly what our customers are looking for and we are really looking forward to a long and exciting partnership.”

    Formpipe introduces Grant Management System in Sweden in partnership with Alkemit AB
  • Meet the Team! Brian Feast, Delivery Team Lead – Banking

    Published on 11 December 2020

    Formpipe’s Brian Feast has over a decade of experience working with Temenos. He originally joined as a member of the Support Desk before moving over to the Projects Team, where he is now Delivery Team Lead – Banking.

    The past 10 years has seen Brian work predominantly on implementations for T24 based customers, enabling both himself and his team to truly understand the specific requirements of the banking sector.

    Now based in Portugal, Brian is focused on the next 10+ years of working with Temenos. “It has been a pleasure working with Temenos’ professional teams around the world. I look forward to working on ever more complex implementations as a Temenos partner”.

    For more information about Formpipe or our relationship with Temenos, please contact sales@formpipe.com.

    Meet the Team! Brian Feast, Delivery Team Lead – Banking
  • Meet the team! Tom Hurrion, Business Solutions Manager

    Published on 20 November 2020

    With 14 years’ experience of working alongside Temenos under his belt, Tom Hurrion is Formpipe’s Business Solutions Manager. Tom’s experience derives from his previous roles as Technical Engineer, Project Delivery Manager and Technical Services Manager, enabling him and his team to deliver the highest standard of projects and services to Temenos’ customers.

    Working closely with Temenos, especially the BSG teams, Tom’s team provides integration and demos with Temenos Infinity and Transact, whilst also supporting the sales and commercial teams both here at Formpipe and Temenos.

    Tom said: “Our long-standing partnership with Temenos is extremely important to both myself and my team here at Formpipe. It has been a pleasure working with Temenos as a partner and we are looking forward to growing our partnership over the coming months and years”.

    For more information about Formpipe, the Business Solution team or our relationship with Temenos, please contact sales@formpipe.com.

    Meet the team! Tom Hurrion, Business Solutions Manager
  • Formpipe and FormLogic Partner

    Published on 18 August 2020

    Formpipe, an innovative software solution leader, and FormLogic, specialists in the field of ECM, CCM and DM, have partnered to offer Lasernet as the foundation for future solutions created by FormLogic.

    With extensive experience in document management across all ERP solutions, FormLogic enables companies, organizations and institutions to implement a practical Document Management System and/or a Customer Communications Management System. All documents are digitally stored and managed on a central server, so employees can quickly find, share, adjust and send documents from one location.

    Mike Rogers, commercial director – private sector, at Formpipe said: “The addition of FormLogic to our global partner network strengthens our presence in the Benelux region and beyond. With presence in the manufacturing, retail and utilities verticals, FormLogic’s customers are perfectly aligned with Lasernet”.

    Dolf van Rhijn, Managing Director, FormLogic is very pleased: “For us, Formpipe's innovative software is the heart of the matter. This gives us 100% confidence that we can optimally help and support all our customers. Even with the most complicated technical projects.”

    To learn more about Formpipe, the Lasernet solution and the partnership model, please click here.

    For more information, please contact:

    Mike Rogers
    Director of Sales and Marketing – Private Sector
    +44 (0)1223 872747

    Dolf van Rhijn
    Managing Director
    +31(0)85 7602750

    Formpipe and FormLogic Partner
  • Formpipe Acquires EFS Technology to Support Growth Strategy

    Published on 03 August 2020

    Formpipe, an innovative software solution leader, has acquired EFS Technology Ltd. (EFS), a leading output and document management software supplier to the banking and manufacturing sectors.

    EFS and Formpipe have been successfully partnered for many years, both delivering solutions within document and data management, making EFS the perfect partner for Formpipe’s growth strategy.  

    As an ISO27001 certified business, EFS is dedicated to information security and industry best practices which align with Formpipe’s own operating principles, ensuring a singularity of vision for the future. EFS provides a 24/7 support service to their international customer base, which will enhance Formpipe’s already strong network of highly skilled partners in the private sector. EFS’ technical and commercial expertise, combined with their ability to introduce and support new partners in the global sale and delivery of Lasernet, will ensure a swift and seamless integration into Formpipe's Private Sector business area.

    This acquisition also provides the opportunity to increase the rate of growth in EFS's recurring revenue, by a transition to a business model with a larger proportion of subscription revenue (SaaS).

    Mike Rogers, Commercial Director Private Sector, Formpipe, said: “This is a really exciting opportunity for both companies to expand their offerings and engage further with the markets. I can assure all customers and partners that we are keen to invest in the current software and systems, ensuring continued delivery of leading products and services to you”.

    EFS founders, Alan Devon and Anthony Airey, also commented: “We have enormous respect for Formpipe's expertise and quality products and are excited to be part of the Formpipe family. Together, we will continue our commitment to work towards our customers' digital transformation. Based on our extensive experience within the banking and finance sector, we look forward to immediately being able to contribute to an expanded partner network and helping more customers to benefit from Formpipe's offering”.

    Formpipe is committed to delivering the same, fantastic level of service already established by EFS. Through investment in new product sets, Formpipe will also offer new and exciting opportunities for current customers, partners and new markets.


    About Formpipe

    Formpipe is a software company in the field of Enterprise Content Management (ECM) and listed on the Nasdaq OMX Nordic.

    Lasernet has unrivalled integration with Microsoft Dynamics 365, NAV, SAP and Infor along with other ERP solutions and delivers business documents in almost any format imaginable. A Microsoft Gold Partner and member of Microsoft’s Technology Adoption Program (TAP), Formpipe Lasernet is sold and supported through a certified network of global partners.

    For further information, please contact: sales@formpipe.com


    Formpipe Acquires EFS Technology to Support Growth Strategy
  • Formpipe and Sigma Dynamics partner to support UK growth

    Published on 03 July 2020

    Formpipe, an innovative software solution leader, and Sigma Enterprise Applications Ltd (Sigma Dynamics), a leading global consultancy group, are proud to announce that they have partnered to support UK growth and bring additional value to their respective customers.

    Sigma Dynamics recently reached an agreement with K3 Business Technologies Ltd regarding the incorporation of its trade and assets of the Dynamics Finance and Operations sub-division into the Sigma Dynamics organisation. Sigma Dynamics is now focused on adding value to its customer base and expanding its UK presence.

    Mike Rogers, commercial director – private sector, at Formpipe said: “We are delighted that Sigma Dynamics has joined our global partner network. Lasernet’s unrivalled integration with Dynamics 365 along with Sigma Dynamics’ service offering is a perfect fit, we are looking forward to bringing all the benefits of Lasernet to their current and future customers”. 

    Colin Crow, Managing Director, Sigma Enterprise Applications Limited said: “The partnership with Formpipe strengthens our offering and value add to our customers.  Formpipe's products, services and culture perfectly align to our clients needs and and I’m looking forward to an exciting future working together.”

    To learn more about Formpipe, the Lasernet solution and the partnership model, please click here.

    About Formpipe
    Lasernet is owned and developed by Formpipe, a software company in the field of Enterprise Content Management (ECM) and listed on the Nasdaq OMX Nordic.

    Lasernet has unrivalled integration with Microsoft Dynamics 365, NAV, SAP and Infor along with other ERP solutions and delivers business documents in almost any format imaginable. A Microsoft Gold Partner and member of Microsoft’s Technology Adoption Program (TAP), Formpipe Lasernet is sold and supported through a certified network of global partners.

    About Sigma Dynamics
    Sigma Dynamics is a leading digital transformation expert, specialising in Microsoft Dynamics. It advises delivers, develops and manages Microsoft Dynamics applications to increase the productivity and efficiency of a business, improving their way of working, giving them right information, at the right time.

    Sigma Dynamics was established in the UK in 2019, and acquired the Dynamics 365 Finance and Operations trade and assets of K3 Business Technologies in May 2020. It specialises in the manufacturing, field service, wholesale distribution, construction, and retail industries. Its leading product lines include Microsoft Dynamics 365, Internet of Things, AI, Business Intelligence, Connected Field Service, the Smart Office and Smart Retail.

    Sigma Dynamics is part of Sigma – a Swedish IT Services firm with over 5,000 technical specialist throughout the world. The Swedish IT group has another business in the UK, Sigma is a leading digital User Experience (UX) agency, which designs services and digital products that help people to live and work better.

    For more information:

    Mike Rogers
    Director of Sales and Marketing – Private Sector
    +44 (0)1223 919610

    Colin Crow
    Managing Director at Sigma Dynamics in the UK
    +44 791 238 8722

    Beatrice Silow
    Vice President Communication and Culture, Sigma IT Group
    +46 703 79 1506

    Formpipe and Sigma Dynamics partner to support UK growth
  • Lasernet enables label and barcode generation on the go with the Microsoft Dynamics 365 for Finance and Operations – Warehousing app 

    Published on 16 June 2020

    Formpipe, an innovative software solution leader, has extended its Lasernet document management solution to enable users of the Microsoft Dynamics 365 for Finance and Operations - Warehousing app to create, design, and edit reports in the app for greater efficiency—without the need for programming.

    Adding fields to the app in a standard Dynamics 365 configuration requires significant programming time, but thanks to Lasernet’s easy-to-use query wizard, users can now collect data from Dynamics 365 on the go. Lasernet enables users to add fields, including Reference, Note, Print Quantity, and Print to (Destination) and allows them to create labels and barcodes.

    By using Lasernet, a printer list can easily be added to the Reprint Label. A user can select any printer, anywhere in the world, whether it’s local to the user or at an office or warehouse where the label is needed. Users can also print labels and barcodes in any quantity.

    Lasernet enables users to:

    • Add missing data to labels.
    • Generate labels from anywhere in a Dynamics 365 solution.
    • Design labels and barcodes on the go.
    • Add label generation to delivery note generation.

    “2020 has brought unprecedented challenges to the industry, and organizations need to ensure maximum efficiency,” said Mike Rogers, Commercial Director for the Private Sector at Formpipe. “Lasernet enhances the Microsoft Dynamics 365 for Finance and Operations - Warehousing app to provide for the creation, editing, and printing of labels and barcodes on the go.”

    Kirsten Edmondson Wolfe, Senior Director, AppSource Product Marketing, Microsoft Corp. said, “We’re pleased to see Formpipe make its Lasernet solution for Microsoft Dynamics 365 for Finance and Operations - Warehousing app users, which is available on the growing Microsoft AppSource ecosystem. In these challenging times, it’s essential to develop new and improved ways of working, which Lasernet achieves in conjunction with Dynamics 365.”

    Fully integrated into Dynamics 365, the Lasernet solution also enables users to achieve their goals without facing downtime or server reboots.

    Formpipe’s document management solution Lasernet is now available via Microsoft AppSource.


    About Formpipe

    Formpipe has over 5,500 customers across industries worldwide. Through our specialized product portfolio, we help our customers with information management through all steps: when it's created, preserved and utilized by the business.

    Our product Lasernet has unrivalled integration with Microsoft Dynamics 365, NAV, SAP and Infor along with other ERP solutions and delivers business documents in almost any format imaginable.

    We’re a proud Microsoft Gold Partner and member of Microsoft’s Technology Adoption Program (TAP).

    Lasernet logo

    Lasernet enables label and barcode generation on the go with the Microsoft Dynamics 365 for Finance and Operations – Warehousing app 
  • Formpipe Launches Lasernet Vault365

    Published on 28 May 2020

    Formpipe is excited to announce the launch of its latest solution, Lasernet Vault365 designed to compliment the implementation of Microsoft Dynamics 365 as the organisation’s ERP solution.

    Having worked closely with its global network of ERP partners, Formpipe has combined two of its market leading products, Lasernet and Long-Term Archive to create Lasernet Vault365. The combination of the two products addresses the issues associated with the migration of data or the upgrade to Microsoft Dynamics 365, enabling implementation projects to move ahead at the required pace.

    Lasernet Vault365 addresses the widely accepted issue that not all data is required or wanted in the new solution, and all too often this poses issues which ultimately slow the project down. The burden of legacy data reduces the efficiency of Microsoft Dynamics 365 as clients will be paying consumption costs on data that is no longer required, but must be retained. 

    The use of the two products to create Lasernet Vault365 also brings Formpipe’s ERP knowledge and expertise held within the internal team and global partner channel. Lasernet delivers the ability to accept ERP content, namely documents and data, and pass through a workflow to generate content that can be ingested into Lasernet Vault365 which brings Digital Preservation best practice as standard. The Vault means that content is preserved for the long term, whilst being open to data management rules, primarily controlled deletion workflows and access to view or download the content is controlled through flexible permission structure that can meet any access matrix. Microsoft Dynamics 365 Users (with the permission to do so) can then post to the Vault and also search the Vault archives direct from their D365 interface.

    Mike Rogers, director of sales and marketing – private sector, said: “For too long we have been hearing of Dynamics implementation projects being slowed by complexity and client concerns with challenges over content migration. We wanted to provide a solution that removed this barrier and allowed the project to progress with simplicity. Lasernet Vault365 does this and demonstrates Formpipe’s commitment to a core value of “understanding our customers” by adapting our great software to meet our clients’ challenge. Our certified partner channel provides the best ERP knowledge available and applying this to our proven products has resulted in a solution that will compliment every Dynamics 365 implementation “

    For all enquiries, please contact sales@formpipe.com

    Read more about Lasernet Vault365

    About Formpipe

    Formpipe has over 5500 customers across industries worldwide. Through our specialized product portfolio, we help our customers with information management through all steps: when it's created, preserved and utilized by the business.

    Our product Lasernet has unrivalled integration with Microsoft Dynamics 365, NAV, SAP and Infor along with other ERP solutions and delivers business documents in almost any format imaginable.

    We’re a proud Microsoft Gold Partner and member of Microsoft’s Technology Adoption Program (TAP).

    Formpipe Launches Lasernet Vault365
  • Just imagine being able to fully trust your data

    Published on 14 May 2020

    Digital transformation is on everyone’s agenda, and with it comes a rapidly increasing amount of data. The increase in data brings potential challenges, since even the most valuable data can become worthless if not handled with care.  

    Simply put, organizations lose value when they lack full control of their data. The data becomes time and money consuming, and offers no real benefit. With this also comes the risk of the wrong data being distributed, personal information being unlawfully shared and the organization quickly finding itself in breach of legal requirements such as GDPR. Data is transformed from a risk to a valuable asset when it is fully transparent, enabling the organization to make decisions based on facts. Full data insight makes processes efficient and allows for automatic data distribution to such a degree that data can float seamlessly between systems and organizations – and even more importantly, be displayed effectively to customers and citizens, bringing great value to society.  

    “Several years ago, Formpipe recognized the need for a digital solution that would enable organizations to gain insight into their data and give them the opportunity to act on the findings and challenges presented to them. We now have a solid, tested and scalable product, fully able to meet the requirements of any sized organization, while also meeting the universal need to secure good data quality”, says Formpipe’s CEO, Christian Sundin. 

    Adoxa by Formpipe is your digital assistant that ensures high quality data along with efficient and automated GDPR compliance across all systems and data sources – file shares, e-mails, ECM-systems, Sharepoint, Teams, Office365, OneDrive etc. Adoxa gives your existing data a thorough spring clean (while also tackling data you probably do not even realize is there) – and will, like an efficient robot vacuum cleaner, make sure that all current and new data is compliant with current legal requirements from both within and outside of the organization.  

    Adoxa has been available for several years – previously under the name Quality Control – and has been repeatedly highlighted by Gartner as one of the strongest solutions of its kind in the world.  

    Christian Sundin highlights: “Adoxa has been implemented successfully at multiple organizations and has more than 60,000 daily users. We receive great interest for the product, from very different organizations. It is obvious to us that no matter how different the organizations might seem at first glance; their needs are universal. The organizations are looking for a way to get full insight into their data, and also share the ambition of unleashing the potential of their data and converting their insight to real business value. And this is where Adoxa really has great potential.”  

    All organizations are subject to the same overall requirements for the ethical and secure handling of data, and all organizations are continuously being encouraged or forced to share data with their customers and society. That does establish joint and universal needs for digital solutions that provide insight and data hygiene and automates the task of keeping close track of data quality.  

    “At Formpipe we are proud to have a well-tested and well-established plug & play solution, ready to help organizations gain the valuable insight into their data they are currently lacking. Adoxa ensures efficient GDPR compliance and can easily be adapted to the individual organizations needs and processes. We know that Adoxa changes the way organizations uses and handles data and we are excited that Adoxa is able to solve organizations’ universal and critical challenges. We are excited to see Adoxa offer even more organizations the ability to fully trust their data”, Christian Sundin says.

    Read more

    Just imagine being able to fully trust your data
  • Formpipe creates Long-Term Archive document in conjunction with Microsoft

    Published on 24 April 2020

    A co-branded document outlining the use of Formpipe’s Long-Term Archive solution has been created in conjunction with Microsoft.

    As a Microsoft Gold Partner for Application Development and Cloud Platform, Long-Term Archive has been developed to solve issues associated with archiving, data preservation, data migration and much more. The document titled “Use Long-Term Archive for long-term archiving and preservation best practices” provides an overview of the benefits of using Long-Term Archive alongside Microsoft Dynamics 365.

    Ben Saxton, Digital Preservation Lead, said: “Produced in conjunction with Microsoft, this document showcases Formpipe’s approach to Preservation within the Dynamics 365 environment. Digital Preservation of document and data delivers compliance and business intelligence for organisations running Dynamics365 with Formpipe Software complimenting the D365 functionality.”

    To view the document, please click here. For enquiries or further information, please contact Ben.Saxton@formpipe.com


    Formpipe creates Long-Term Archive document in conjunction with Microsoft
  • Formpipe and Microsoft co-branded Lasernet overview available now!

    Published on 02 April 2020

    As a Microsoft Gold Partner for Application Development and Cloud Platform, Formpipe is undertaking a co-branded marketing project alongside Microsoft to inform both future and current Dynamics 365 users of the benefits of Lasernet.

    The initial part of the project has seen the creation of a document titled: “Create and deliver reports with Lasernet for Microsoft Dynamics 365”, which highlights the extensive benefits of using Lasernet in conjunction with Dynamics 365.

    Mike Rogers, director of sales and marketing – private sector, said: “Produced in conjunction with Microsoft, this document showcases Lasernet’s importance within the Dynamics 365 environment. Formpipe’s partnership with Microsoft is well established and we are committed to removing the cost and limitations associated with SSRS when generating reports from Dynamics 365”.

    To view the document, please click here. For enquiries or further information, please contact sales@formpipe.com

    Lasernet logo

    Formpipe and Microsoft co-branded Lasernet overview available now!
  • Formpipe Recognized as a Representative vendor in Gartner’s 2020 Market Guide for File Analysis Software

    Published on 27 February 2020

    Gartner has published their 2020 Market Guide for File Analysis (FA) Software*. Formpipe has been recognized as a representative vendor on this report. This is the second time in a row where Formpipe is listed as a supplier of this type of essential software, with the product Adoxa, formerly known as Quality Control.

    Gartner's guide is a study of the international market for file analysis software that scans, maps and manages organizations' unstructured data and creates the basis for secure data management. Gartner identifies four primary drivers for file analysis: risk mitigation, governance and compliance, efficiency and optimization, and analytics.

    Gartner also points out the increased competition in the market for data and file analysis software, but makes a difference between the well-established suppliers and the new ones in the market. It is now the second time in a row that Formpipe is recognized as a supplier of this type of software in Gartner's market analyzes. Last time was 2018 when Formpipe was the only European supplier among 22 selected out of the estimated 200 suppliers on the market.

     “We are proud that Gartner once again recognizes Formpipe and Adoxa. Data is the lifeblood of economic development. It is the basis for many new products and services, driving productivity and resource efficiency gains across all sectors” says Christian Sundin, CEO of Formpipe.

    In the report, Gartner recommends that organizations choose a scalable solution for data and file analysis that offers the ability to manage data from many different data sources; if not now, then in the long run. At the same time, organizations need to identify their business needs and options surrounding their unstructured data and map initiatives to specific processes and priorities.


    Adoxa by Formpipe

    Adoxa is a tool that continuously scans selected data sources for deviations based on a number of rules that can be easily configured and customized by each organization. Adoxa ensures high data quality, GDPR compliance and most importantly – trust that the organization's data is always in order. In a complex digital world, there is a rapid increase in data volume, as are the requirements for transparency and data sharing – trust in data is crucial. Adoxa minimizes risk, ensures efficiency and control in the organization through analytical insight into data.

    *Source: Gartner, February 2020

    Adoxa logo

    Formpipe Recognized as a Representative vendor in Gartner’s 2020 Market Guide for File Analysis Software
  • Formpipe Endorses August Bridge as Consultancy Partner in the Benelux

    Published on 26 February 2020

    This strategic move enables Formpipe to remain focused on product development as August Bridge delivers its established consultancy knowledge.

    Taking effect from 1st March 2020, this move will provide continuity to customers and partners in the Benelux due to the close cooperation. August Bridge will provide continuity to customers on services whilst Formpipe Benelux will remain focussed on its partner channel.

    Monique de Wit, co-founder of August Bridge, commented: “August Bridge is committed to providing continuity and growth of consultancy for Lasernet Document Output Management. Through our further expansion within Operational Services, we can meet the consultancy requirements of current and future Lasernet customers even better”

    Commenting on the partnership, Mike Rogers, Commercial Director, Formpipe, said: “Having worked with Monique and Bart for over 4 years now I am really pleased to see August Bridge taking control of Lasernet consultancy in the Benelux region. We are keen on ensuring customer satisfaction and with the wealth of knowledge that August Bridge bring our clients following many years of experience with Lasernet this will only help ensure the Benelux region remains a strategic focus for Lasernet".

    For all enquiries, please contact Mike Rogers at michael.rogers@formpipe.com or Monique de Wit at monique.dewit@augustbridge.nl

    About Formpipe

    Lasernet is owned and developed by Formpipe, a software company in the field of Enterprise Content Management (ECM) and listed on the Nasdaq OMX Nordic.

    Lasernet has unrivalled integration with Microsoft Dynamics 365, NAV, SAP and Infor along with other ERP solutions and delivers business documents in almost any format imaginable. A Microsoft Gold Partner and member of Microsoft’s Technology Adoption Program (TAP), Formpipe Lasernet is sold and supported through a certified network of global partners.

    About August Bridge

    August Bridge delivers your output management. The team of advisors working from the ‘s-Hertogenbosch based office, headed by business partners Monique de Wit and Bart Koopman, transform your Dynamics 365 data into clear and appealing documents which can be efficiently distributed and archived. August Bridge is convinced that a successful project is a joint effort between client and contractor and that this effort leads to the increase of efficiency and the client’s image

    Lasernet logo

    Formpipe Endorses August Bridge as Consultancy Partner in the Benelux
  • Formpipe is now ISO 27001 certified

    Published on 20 February 2020

    Formpipe has achieved certification under Information Security Management Standard ISO 27001. It is an international standard and it describes how to manage information security in a company. The focus is to protect the confidentiality, integrity and availability of the information in a company.

    Information security is becoming a priority for organizations in both public and private organizations. Awareness of the potential consequences of insufficient information security procedures has increased. Increased regulation, for example with the introduction of the General Data Protection Regulation (GDPR), has also made the subject further raised on the agenda. Information security is an area that continues to grow in importance.

    “Information security has always been a priority for Formpipe. Today, customers more often require suppliers to be certified – and it applies to both new and existing business. The number of certified companies is increasing, but in Sweden, for example, only about a dozen of the country's IT companies are certified to ISO 27001. It gives Formpipe a certain competitive edge”, says Christian Sundin, CEO of Formpipe.

    Information and data are one of our most important assets. Therefore, we need to be sure that we are handling and protecting our information properly. As Formpipe is certified, customers and other stakeholders can continue to be assured that the company conducts systematic information security work throughout the organization.

    In order to develop good and well-functioning information security processes, Formpipe has involved several employees, for example by conducting workshops. Participation in itself is an important part of the work.

    “We have received very good feedback from the employees and the commitment is great. The examination of our work processes has given us a more structured and clear way of working that makes it easier for all of us”, Christian continues.

    “With ISO 27001 we have proof from external experts that our information security work is responsible and systematically correct and it gives us advantages in the procurement of our products. However, the most important thing is how this can support our work on improvements and ultimately our ability to provide really great benefit to our customers over time”, Christian concludes.


    This is a translation of the original Swedish version. In the event of any discrepancies between the two versions, the original Swedish version shall take precedence.

    Formpipe is now ISO 27001 certified
  • Proud Sponsors of AXUG North America

    Published on 21 October 2019

    Formpipe were proud sponsors of User Group Summit North America 2019. Hosted by Dynamic Communities, the event was one of the most highly anticipated events of the year. This follows on from previous success seen by Formpipe earlier this year at AXUG Summit Europe. As a global business that has achieved significant growth, Formpipe’s presence at both User Group Summits is highly regarded.

    The User Group Summit in Orlando brings together the world’s largest gathering of Microsoft Business Applications users and partners for education and networking. Technical experts will be on hand to share their knowledge and expertise, helping businesses make the most of their current Microsoft Business Applications software.

    This exhibition was an opportunity for Lasernet to share their success story with customers and partners alike, showcasing live demonstrations of their latest technology with an opportunity to meet leaders and experts from their global teams. There were an exclusive demonstration of the brand-new connector as well as the opportunity to speak with the Formpipe team about document management solutions.

    Anders Terp, Managing Director – North America, talks about the evolution of Lasernet by Formpipe: “We are proud to say that Lasernet has grown from strength to strength in providing innovative business solutions. At AXUG this year, we showcased the new Connector which includes highly advanced features to ensure we lead the way in document output management. Retail, warehouse and manufacturing are also key areas we are focusing on to further align Lasernet with Microsoft’s verticals.”

    Lasernet logo

    Proud Sponsors of AXUG North America
  • New Connector for Dynamics 365 for Customer Engagement

    Published on 17 June 2019

    The Lasernet Connector for Customer Engagement has been officially launched and is available now.

    The new connector provides a simple way of controlling both your Sales and Operations documents with one single design tool. Extending the Lasernet document output experience to a new level, the Lasernet Connector for Customer Engagement creates a solution to offer central control over multiple data sources within the Dynamics product suite. New features include:

    • Brand consistency across different areas of Dynamics
    • Simplified print device management
    • Unlimited possibilities within Logic Apps
    • Combine data from Dynamics 365 F&O and Dynamics 365 CE

    For further information or to arrange a demo, please contact us

    Lasernet logo

    New Connector for Dynamics 365 for Customer Engagement
  • A Company in Banking & Insurance Choose Long-Term Archive

    Published on 21 May 2019
    A company in the Banking & Insurance Industry has signed a contract with Formpipe regarding the e-archiving product Long-Term Archive. The goal is to secure long-term preservation of digital information.
    The customer's need for a common e-archive for the company's business areas is about preserving data when retiring legacy systems and applications. Besides that, there is a need to reduce the amount of data in active business systems. They contain large amounts of information that no longer need to be available in the daily operations but still needs to be preserved for many years based on regulatory requirements.
    “We are very pleased with this deal, it shows that we have a very capable and competitive offer regarding e-archiving also outside the public sector, where we already have a strong position. We believe there are drivers that will increase the need for products for long-term preservation in many industries”, says Christian Sundin, President and CEO of Formpipe.
    Firstly, the cost of preserving data for compliance when retiring system and applications. Even though the systems have low use, they need to remain to meet legal requirements or to handle a possible future legal dispute or audit. Keeping the systems in an active mode may be very costly, in terms of licences, storage space and specialist consultants that still have knowledge of the systems.
    Secondly, an increasing number of business systems are purchased as cloud solutions. In order to take advantage of the possibilities of a cloud strategy, companies need to ensure that important information is secured.
    Thirdly, data volumes are growing faster and faster, and active business systems get overloaded with information, including information that is no longer relevant for daily processing. This can generate performance issues and results in rising data storage costs.
    “Consequently, demand is growing for solutions that can systematically close several different systems and store and preserve digital information cost-efficiently over the long term”, says Christian Sundin.
    Long-Term Archive logo
    This is a translation of the original Swedish version. In the event of any discrepancies between the two versions, the original Swedish version shall take precedence.
    A Company in Banking & Insurance Choose Long-Term Archive
  • Dynamics 365 On-Premise Ready

    Published on 25 February 2019

    Using Microsoft Dynamics 365 on-Premise? If so, join our growing list of customers also using Lasernet.

    Whether your Dynamics 365 On-Premise solution is up and running and you need more than standard SSRS or if you are looking to implement the solution and want everything ready go from the offset, Formpipe Lasernet can revolutionize your document input and output requirements.

    As the leading document management solution, Lasernet is once again ahead of the curve when it comes to Microsoft Dynamics 365 On-Premise with a growing number of clients already using Lasernet with their On-Premise installation.

    Lasernet enables you to:

    • Modify standard report-design
    • Reuse newly added fields from a Dynamics 365 update
    • Boost performance by replacing SSRS with an AX-Query
    • Provide failover, load-balancing and traffic-management
    • Gives the options for end-customers and end-partners to deploy to the PROD-environment
    • Complete archive solution for storing all documents and viewing them through the Dynamics interface
    • Add data (fields, images, attachments etc.) to existing reports – Both through meta-data and through the LAC coding framework (Extension)

    We are keen to show you how simple this process can be and why we are the leading provider of document output and data transformation solutions for Dynamics.

    Fancy taking a trial right now? Take a look at us on AppSource or contact us.

    Lasernet logo

    Dynamics 365 On-Premise Ready
  • Business growth leads to a new office relocation for Formpipe

    Published on 12 February 2019

    The relocation comes as a result of expansion and an increase in staff, supporting the company’s vision to create a more collaborative working environment as Formpipe continue to strengthen and grow their offering. The move shows long-term commitment for the Nottingham Formpipe office, with additional room to grow the team, building on the existing Support and Development functions already based at this location.

    The new office is situated at Nottingham Science Park, which is seen as a unique space for pioneering businesses to promote their products and technologies, contributing to future innovation. This is a vision that mirrors Formpipe’s own mission, to help organisations in the life science and other regulated sectors.

    Ben Saxton, Head of Europe Sales says: “Formpipe are entering an exciting period of growth and the UK office is a critical part of this. The new office provides us with the high-level working environment required for the team we have today as well the team we are building for the future. This is a progressive, new development at a very exciting time for us.”

    Business growth leads to a new office relocation for Formpipe
  • Formpipe lends a hand in setting up future generations for success following World Digital Preservation Day

    Published on 07 December 2018

    Formpipe is looking to push the industry forward as it sets its sights on helping preserve past and current data for future generations. Following its participation in World Digital Preservation Day, with the support of the Digital Preservation Coalition (DPC), the specialist provider of enterprise content management solutions is continuing to focus its work on digital preservation with organisations across the globe.

    Attending the celebrations at the Digital Preservation Awards in Amsterdam, discussions centred around the importance of preparing both systems and personnel with the ability to successfully preserve data for the future. Whilst the data itself tends to sit at the centre of preservation discussions, many experts believe there needs to more focus on the people who will be retrieving the data for generations to come. In particular, conversations brought to light that only a small number of students are seeking out work in archiving, and presents the opportunity to understand how best to recruit, train and retain this talent.

    At the front in a room with people at the Digital Preservation Award event 2018

    Participants also debated relevant topics that will likely play a prominent role in future digital preservation activities, such as the influences of artificial intelligence and content search. As artificial intelligence grows in prominence, it presents the opportunity to discuss how archivists might deal with AI-generated data, whilst also understanding how content search may begin to take precedence over metadata.

    Looking back on the event, Ben Saxton, head of Europe sales at Formpipe commented:

    “It was a privilege to be able to attend the Digital Preservation Awards and celebrate World Digital Preservation Day amongst like-minded peers who share our passion on this topic. Working with the DPC presents us with a great opportunity elevate our knowledge on best practices around digital preservation, and the event allowed for us to gain some excellent insights from experts in the industry. We are looking forward to continuing to work closely with the DPC, as well as the new relationships we formed, to help enable success for future generations".

    A hallway filled with people at the Digital Preservation Award event 2018

    The Digital Preservation Awards coincided with World Digital Preservation Day and celebrated some of the best data preservation work that has taken place in 2018. The event took place on the 29th November and was attended by experts from academia, heritage and institutions, whilst also welcoming system retirement professionals to discuss and celebrate all aspects of digital preservation.

    Long-Term Archive logo

    Formpipe lends a hand in setting up future generations for success following World Digital Preservation Day
  • Musings on the data preservation market…

    Published on 18 June 2018

    Earlier in 2018, representatives from Formpipe ventured to Brighton, UK, for the Health Sciences Records & Archives Association’s (HSRAA) Annual Conference. Bringing together experts on data archiving and preservation, the format of the day was informal yet educational; an opportunity to network with peers and share best practice. The workshops, presentations, and seminars set the tone for what’s likely to be a transformational next twelve months for organisations in the health and life sciences sectors looking to store, protect and preserve crucial business documents and data.

    The event provided a fascinating insight into the application of archiving tools across multiple sectors. It was clear, however, that life science remains the benchmark for other industries to hang their hats – the gold standard to aspire to in terms of not just archiving data in a compliant, intuitive repository but preserving it too.

    Digital archiving – or record retention -  remains a young industry; one that is still in many ways finding its feet. Despite drivers like GDPR and the need for increased security, following recent high-profile ransomware demands that have cost the life science sector millions, obtaining buy-in from the boardroom remains a challenge. Yet this needs to be seen as an opportunity, not just an obstacle. By defining a structured approach, promoting instances of best practice from companies like BlueEarth Diagnostics and Daiichi Sankyo, and by educating the c-suite – as well as the boots on the ground – we can get the message heard: digital document preservation is essential for ongoing commercial success.

    There were several other takeaways from the day. Here’s a snapshot:

    Is the file available and is it readable?

    The first question the Medicines and Health products Regulatory Agency (MHRA) will ask during an audit of archive documents is ‘have you got all the files?’ and ‘can you prove it?’. Indeed it seems a common occurrence for material to be returned to the sponsor organisation in an unreadable state, due to the electronic format of the document no longer being supported.

    Are we making things harder for ourselves by not utilising electronic systems?

    The MHRA also pointed out that there remains a general lack of access to electronic archive safe repositories. An additional headache relating to this surrounds the lack of governance by a quality management system for electronic processes. This often results in a lot of different passwords, locations, and a network of very complex and disjointed systems. Often resulting in over-reliance on individual skillsets within the IT team.

    Are people handling archive data compliantly?

    Recalling some common mishandling of archive material, a group discussion resulted in a common risk being identified. Following a request for retrieval of archived files, the person who made the request will often store the file on their own device in case it is needed by a colleague in the future; violating the original archiving procedure and potential confidentiality rules while introducing significant compliance risk.

    Pulling the past into the present: keeping it safe for the future

    Many organisations have little or no plan for data being held on a system from 2010 or before – Systems are kept live and maintained to ensure access is available but this cannot continue forever. The delay in addressing the issue has compounded the complication in resolving it. Getting on top of documents from decades past and storing them compliantly so they can be reviewed now and preserved for the future needs to be addressed with a sense of urgency, especially taking into account recent legislation such as GDPR that will drive more requests of historic nature.

    What’s the migration process?

    One key challenge many organisations seem to have with the concept of document archiving is managing the migration process: getting documents from a series of systems and formats, collating them, recording them and migrating them into a centralised archiving system. The processes often aren’t robustly designed and remain operational without validation. There is still a knowledge gap and lack of best practice in this area.

    Scanning introduces risk

    Scanning may seem like an innocent, risk-free process to facilitate appropriate document archiving but in truth, it can pose significant risk. Findings often flagged by auditors relate to companies that tidy up the electronic file copies for aesthetic reasons and in doing so create something that doesn’t represent a true copy.

    Blur the lines of IT and Quality

    A final thought relates to restoring legacy data – a task that’s often left to the IT department to manage in isolation. Without input and leadership from Quality personnel, it’s hard for IT to appreciate the necessity in all file types needing the proof of Data Integrity, whilst ensuring files are readable.


    Like what you’ve read? Want to learn more about how migrating legacy systems can improve efficiency while reducing both the compliance risk and costs associated with data archiving? Check out HSRAA’s next issue of OnRecord magazine for more expert tips and guidance from Formpipe.

    Long-Term Archive logo

    Musings on the data preservation market…
  • Is your business held hostage by legacy IT systems?

    Published on 28 February 2018

    Earlier this month, IBM issued advisory guidance relating to its Lotus Notes software. The firm warned that bugs in the auto-updater mean the service can be tricked into running malicious code leading to a number of potential issues including the corruption or loss of business-critical files. 

    The bug, CVE-2017-1711, currently affects version 8.5 and 9 of the Notes software and, according to The Register, is ‘extraordinarily dangerous’.

    And it’s not just the big risk systems like this can represent, it’s also the smaller, everyday inefficiencies they create, which over time can lead to a significant loss of productivity and arguably profit too.

    For businesses still reliant upon archaic, legacy systems, recognising the threat to business continuity and commercial viability, alongside a general lack of process efficiency, is crucial.

    Add to this, the introduction of General Data Protection Regulations (GDPR), and the onus it puts on businesses to appropriately store and access documents safely, speedily and in line with tougher compliance criteria (and harsher penalties), and now really does seem like a good time to break free from legacy software and remove both the restrictions and the risk they represent.

    This seems like a complex and costly project, right? Wrong. Migrating data contained within legacy systems into a GDPR compliant system can be completed in a matter of weeks and cost a lot less than expected, especially as the platform can be delivered as SaaS with a monthly rental style billing. More than this, moving vital data into a modern, secure and sophisticated system, like Long Term Archive, can deliver the following benefits:

    • Reduced operational costs (you’ll no longer have to invest in licence and management fees that only become more expensive over time as more businesses begin to retire the software. Plus, with feature-rich search functionality, you’ll find what you need, when you need it; saving time and money too).
    • Enhance your IT performance (with LTA in place and integrating seamlessly with your other systems, documents that don’t want to be held can be identified and removed, while important data is stored efficiently to increase speed and performance across the entire IT infrastructure).
    • Say hello to intelligent data (with all your vital documents in one place, get ready to gain insights from your data, assess trends, performance and manage compliance adherence).
    • Take back control (LTA is designed to facilitate compliant record retention, permission access, confidentiality, data spoliation and destruction with full audit trail guaranteed for up to 50 years).


    If your business is being held hostage by outdated, legacy systems and you’d like to know how LTA can help, take this quick survey or get in touch.

    Long-Term Archive logo

    Is your business held hostage by legacy IT systems?
  • GDPR Much ado about nothing or time to get your house in order?

    Published on 26 October 2017

    In response to increasing uncertainty in both our customer community and the wider life science sector, the team at Formpipe Life Science recently set about setting the record straight on GDPR. 

    Kicking off with an interactive presentation lead by Colin Swift, Product Owner, the first in a series of planned webinars on the topic promised to provide the 20+ online delegates with a concise overview of GDPR, the operational challenges the new legislation will provide and the opportunity for embracing GDPR compliance best practice with minimal risk and investment.

    For those of you unfamiliar with GDPR, or General Data Protection Regulations to give it its proper name, here are some fast facts on the pending legislation:

    • GDPR is being introduced in a bid to harmonise Data Protection laws across the EU. Already technically live and kicking, the transition period will end on 25th May 2018, where new rules and regulations (and fines for failing to abide by them) will come into full force.
    • GDPR will apply to any organisation that is a data controller and is either registered in the EU or has contact with EU nationals.
    • A breach of GDPR can be accidental (perhaps as a result of a cyber attack) or due to poor internal practices.
    • Fines are up to 4 per cent of worldwide turnover, or €20m
    • High profile cases have already been published in the UK by the Information Commissioner’s Office (ICO).

    Theoretical discussion only adds so much value so it’s important to bring GDPR to life by looking at current examples of how a failure to appropriately manage stakeholder data has resulted in serious repercussions for several businesses. These cautionary tales were discussed as part of the webinar to provide context - examples of seemingly innocent behaviours, common in multiple organisations, which in fact are in direct violation of the new legislation.

    First up was FlyBe. The firm sent 70,000 emails to people who had clearly expressed a desire not to be contacted by the company. The fine? A whopping £70,000. Next up, Honda. The company sent 289,000 emails incorrectly to existing customers and was hit with a £13,000 fine. The third and final example was the supermarket giant, Morrisons. Found guilty of incorrect marketing use of emails, the company was hit with a fine of £10,500.

    Once the horror stories were out of the way, it was time to take the bull by the horns, set the scene, and provide a best practice blueprint for effectively safeguarding GDPR. This involved imaginary characters and scenarios, so please bear with us! 

    The 1st meeting – This Thing Called GDPR  

    Gillian Green attends a weekly management meeting where the General Data Protection Regulations (GDPR) is an agenda item

    In the meeting, Legal presents some disturbing GDPR facts:

    • Under the GDPR, the Data Controller will be under a legal obligation to notify the Supervisory Authority without undue delay
    • Fines are up to 4% of annual turnover
    • Last year's ICO fines would be 79 times higher under the new GDPR structure
    • It takes effect on 25 May 2018

    Compliance to GDPR is now on the corporate risk register and needs to be managed!

    After the 1st meeting …. The Investigation

    Knowing the “WHEN”, it is agreed that Oliver Orange – IT Manager – will conduct a further investigation of:

    • Which areas of the business will be affected
    • What systems and data need to be considered
    • How the new regulation can be met on a day-to-day basis
    • Identification of systems and process changes required to comply

    The 2nd meeting – The Bad News

    Oliver Orange reports back that:

    • The legacy HR IT system is not compliant – the ‘Right to be Forgotten’ and Data Portability provisions of GDPR can’t be met
    • An initial assessment of replacing the HR system is 3M GBP and will not be implemented in time for GDPR (no budget and too late)
    • In addition, there are also files on HR shared drives which are relevant and need to be managed in a controlled manner

    After the 2nd Meeting…. The Remediation Planning

    • It is agreed that something needs to be done and the data needs to be controlled and quarantined, so it can be demonstrated that actions have been taken and an effort to comply has been made
    • With this in mind, the following options are to be considered:
    1. Migrating the data into the new HR system
    2. Developing an in-house archive
    3. Finding tools to support GDPR compliance

    The 3rd Meeting…. The Better News

    Each of the three options were investigated and the results are: 

    1. Migrating the data into a new HR systemthis option is deemed too risky based on the remaining timescale and only fixes known HR data issues
    2. Developing an in-house archivespare capacity does not exist in-house and the timescale makes this option too risky
    3. Finding tools to support GDPR complianceSeveral vendors were considered and Formpipe were selected as the preferred vendor to provide an Electronic Archive to hold legacy GDPR related data

    After The 3rd Meeting…. The Remediation Process

    It is agreed that the Formpipe solution will be employed and a project manager - Claire Coffee - is assigned to manage the implementation

    1.) The shared drive files are targeted as a quick win and these files are ingested into Long Term Archive (LTA) using Formpipe's Lasernet input/output management tool

    2.) With the GDPR compliance risk mitigated, it is decided to retire the legacy HR system within 12 months, which will save support costs for both the application and the legacy hardware it runs on

    Ultimately, we came to the conclusion that there is no magic bullet for GDPR compliance. Technology alone isn’t capable of creating a totally risk-free set of processes for managing the associated compliance demands GDPR will bring. What it can do though is play a vital role in helping organisations, regardless of their size or perceived complexities, take more control of the data they manage and significantly reduce the risk of compliance failure, while reducing dependency on outdated, costly legacy systems. Organisational buy-in is also vital, as are robust internal processes and continuous monitoring of behaviours.

    GDPR is by no means much ado about nothing or reason to panic but its significance shouldn’t be underestimated either.


    For an informal chat about how Formpipe technology can help your organisation get its house in order, and get and stay compliant, contact Ben.Saxton@Formpipe.com or visit and read more about:

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    GDPR Much ado about nothing or time to get your house in order?
  • Formpipe receives first UK order for Digital Data Preservation tool, Long-Term Archive

    Published on 29 September 2017

    The signing of the contract is a major boost to Formpipe within the UK with the formal launch of Long-Term Archive coming in early 2018. The use of LTA will enable the client to store long term contract critical data that could be requested at any time by the sponsor or authorities and in doing so move away from a legacy system that was showing signs of vulnerability.

    The project also has further stages planned when LTA will be used to store complex chromatography files, scanned paper records and reduce the burden on the in house Sharepoint solution.

    "The signing of this contract shows the appeal that Long-Term Archive has to the Life Science market. We are very excited about the number of industry challenges LTA will help our existing clients and future prospects overcome and in doing so help us meet our commitment of making ongoing Compliance a simple task" notes Ben Saxton, Head of Europe Sales at Formpipe.

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    Formpipe receives first UK order for Digital Data Preservation tool, Long-Term Archive