We would love to talk to you. Give us a call, visit us or just send an email.


Whether you're looking for some
assistance or further information
regarding your solution, we're here
to help. Yes, take me there!



Sveavägen 168
113 46 Stockholm
Tel: +46 8 555 290 60


The Netherlands

Stationsplein 105
5211 BM ‘s-Hertogenbosch
Tel: +31 73 704 0318



c/o Andersen Partner Business Centre
Alsterarkaden 13, 2. OG
20354 Hamburg
Tel: +49 40 31 99 34 32



50 Beaver Avenue
Annandale, NJ 08802
Tel : +1 908 399 7828


Lautrupvang 1
2750 Ballerup
Tel: +45 3325 6555



5 rue du Chanoine Lucien Gaben
81000 Albi
Tel: +33 9 83 66 09 09


UK, Cambridge

The Officers Mess
Royston Road
Duxford – CB22 4QR
Tel: +44 1223 919608


UK, Nottingham

Unit 1, Isaac Newton Centre 
Nottingham Science Park
Nottingham – NG7 2RH
Tel: +44 115 924 8475

Follow us

Formpipe Recognized as a Representative vendor in Gartner’s 2020 Market Guide for File Analysis Software

Gartner has published their 2020 Market Guide for File Analysis (FA) Software*. Formpipe has been recognized as a representative vendor on this report. This is the second time in a row where Formpipe is listed as a supplier of this type of essential software, with the product Quality Control.

Gartner's guide is a study of the international market for file analysis software that scans, maps and manages organizations' unstructured data and creates the basis for secure data management. Gartner identifies four primary drivers for file analysis: risk mitigation, governance and compliance, efficiency and optimization, and analytics.

Gartner also points out increased competition in the market for data and file analysis software, but makes a difference between the well-established suppliers and the new ones in the market. It is now the second time in a row that Formpipe is recognized as a supplier of this type of software in Gartner's market analyzes. Last time was 2018, when Formpipe was the only European supplier among 22 selected out of the estimated 200 suppliers on the market.

 “We are proud that Gartner once again recognizes Formpipe and Quality Control. Data is the lifeblood of economic development. It is the basis for many new products and services, driving productivity and resource efficiency gains across all sectors” says Christian Sundin, CEO of Formpipe.

In the report, Gartner recommends that organizations choose a scalable solution for data and file analysis that offers the ability to manage data from many different data sources; if not now, then in the long run. At the same time, organizations need to identify their business needs and options surrounding their unstructured data and map initiatives to specific processes and priorities.

Quality Control

Quality Control is a tool that continuously scans selected data sources for deviations based on a number of rules that can be easily configured and customized by each organization. Quality Control ensures high data quality, GDPR compliance and most importantly – trust that the organization's data is always in order. In a complex digital world, there is a rapid increase in data volume, as are the requirements for transparency and data sharing – trust in data is crucial. Quality Control minimizes risk, ensures efficiency and control in the organization through analytical insight into data.

*Source: Gartner, February 2020

  • Formpipe and Microsoft co-branded Lasernet overview available now!

    Published on 20 March 2020

    As a Microsoft Gold Partner for Application Development and Cloud Platform, Formpipe is undertaking a co-branded marketing project alongside Microsoft to inform both future and current Dynamics 365 users of the benefits of Lasernet.

    The initial part of the project has seen the creation of a document titled: “Create and deliver reports with Lasernet for Microsoft Dynamics 365”, which highlights the extensive benefits of using Lasernet in conjunction with Dynamics 365.

    Mike Rogers, director of sales and marketing – private sector, said: “Produced in conjunction with Microsoft, this document showcases Lasernet’s importance within the Dynamics 365 environment. Formpipe’s partnership with Microsoft is well established and we are committed to removing the cost and limitations associated with SSRS when generating reports from Dynamics 365”.

    To view the document, please click here. For enquiries or further information, please contact sales@formpipe.com

    Read more
    Formpipe and Microsoft co-branded Lasernet overview available now!
  • Formpipe Endorses August Bridge as Consultancy Partner in the Benelux

    Published on 26 February 2020

    This strategic move enables Formpipe to remain focused on product development as August Bridge delivers its established consultancy knowledge.

    Taking effect from 1st March 2020, this move will provide continuity to customers and partners in the Benelux due to the close cooperation. August Bridge will provide continuity to customers on services whilst Formpipe Benelux will remain focussed on its partner channel.

    Monique de Wit, co-founder of August Bridge, commented: “August Bridge is committed to providing continuity and growth of consultancy for Lasernet Document Output Management. Through our further expansion within Operational Services, we can meet the consultancy requirements of current and future Lasernet customers even better”

    Commenting on the partnership, Mike Rogers, Commercial Director, Formpipe, said: “Having worked with Monique and Bart for over 4 years now I am really pleased to see August Bridge taking control of Lasernet consultancy in the Benelux region. We are keen on ensuring customer satisfaction and with the wealth of knowledge that August Bridge bring our clients following many years of experience with Lasernet this will only help ensure the Benelux region remains a strategic focus for Lasernet".

    For all enquiries, please contact Mike Rogers at michael.rogers@formpipe.com or Monique de Wit at monique.dewit@augustbridge.nl

    About Formpipe

    Lasernet is owned and developed by Formpipe, a software company in the field of Enterprise Content Management (ECM) and listed on the Nasdaq OMX Nordic.

    Lasernet has unrivalled integration with Microsoft Dynamics 365, NAV, SAP and Infor along with other ERP solutions and delivers business documents in almost any format imaginable. A Microsoft Gold Partner and member of Microsoft’s Technology Adoption Program (TAP),Formpipe Lasernet is sold and supported through a certified network of global partners.

    About August Bridge

    August Bridge delivers your output management. The team of advisors working from the ‘s-Hertogenbosch based office, headed by business partners Monique de Wit and Bart Koopman, transform your Dynamics 365 data into clear and appealing documents which can be efficiently distributed and archived. August Bridge is convinced that a successful project is a joint effort between client and contractor and that this effort leads to the increase of efficiency and the client’s image

    Read more
    Formpipe Endorses August Bridge as Consultancy Partner in the Benelux
  • Formpipe is now ISO 27001 certified

    Published on 20 February 2020

    Formpipe has achieved certification under Information Security Management Standard ISO 27001. It is an international standard and it describes how to manage information security in a company. The focus is to protect the confidentiality, integrity and availability of the information in a company.

    Information security is becoming a priority for organizations in both public and private organizations. Awareness of the potential consequences of insufficient information security procedures has increased. Increased regulation, for example with the introduction of the General Data Protection Regulation (GDPR), has also made the subject further raised on the agenda. Information security is an area that continues to grow in importance.

    “Information security has always been a priority for Formpipe. Today, customers more often require suppliers to be certified – and it applies to both new and existing business. The number of certified companies is increasing, but in Sweden, for example, only about a dozen of the country's IT companies are certified to ISO 27001. It gives Formpipe a certain competitive edge”, says Christian Sundin, CEO of Formpipe.

    Information and data are one of our most important assets. Therefore, we need to be sure that we are handling and protecting our information properly. As Formpipe is certified, customers and other stakeholders can continue to be assured that the company conducts systematic information security work throughout the organization.

    In order to develop good and well-functioning information security processes, Formpipe has involved several employees, for example by conducting workshops. Participation in itself is an important part of the work.

    “We have received very good feedback from the employees and the commitment is great. The examination of our work processes has given us a more structured and clear way of working that makes it easier for all of us”, Christian continues.

    “With ISO 27001 we have proof from external experts that our information security work is responsible and systematically correct and it gives us advantages in procurement of our products. However, the most important thing is how this can support our work on improvements and ultimately our ability to provide really great benefit to our customers over time”, Christian concludes.


    This is a translation of the original Swedish version. In the event of any discrepancies between the two versions, the original Swedish version shall take precedence.

    Read more
    Formpipe is now ISO 27001 certified
  • Proud Sponsors of AXUG North America

    Published on 21 October 2019

    Formpipe were proud sponsors of User Group Summit North America 2019. Hosted by Dynamic Communities, the event was one of the most highly anticipated events of the year. This follows on from previous success seen by Formpipe earlier this year at AXUG Summit Europe. As a global business that has achieved significant growth, Formpipe’s presence at both User Group Summits is highly regarded.

    The User Group Summit in Orlando brings together the world’s largest gathering of Microsoft Business Applications users and partners for education and networking. Technical experts will be on hand to share their knowledge and expertise, helping businesses make the most of their current Microsoft Business Applications software.

    This exhibition was an opportunity for Lasernet to share their success story with customers and partners alike, showcasing live demonstrations of their latest technology with an opportunity to meet leaders and experts from their global teams. There were an exclusive demonstration of the brand-new connector as well as the opportunity to speak with the Formpipe team about document management solutions.

    Anders Terp, Managing Director – North America, talks about the evolution of Lasernet by Formpipe: “We are proud to say that Lasernet has grown from strength to strength in providing innovative business solutions. At AXUG this year, we showcased the new Connector which includes highly advanced features to ensure we lead the way in document output management. Retail, warehouse and manufacturing are also key areas we are focusing on to further align Lasernet with Microsoft’s verticals.”

    Lasernet logo

    Read more
    Proud Sponsors of AXUG North America
  • New Connector for Dynamics 365 for Customer Engagement

    Published on 17 June 2019

    The Lasernet Connector for Customer Engagement has been officially launched and is available now.

    The new connector provides a simple way of controlling both your Sales and Operations documents with one single design tool. Extending the Lasernet document output experience to a new level, the Lasernet Connector for Customer Engagement creates a solution to offer central control over multiple data sources within the Dynamics product suite. New features include:

    • Brand consistency across different areas of Dynamics
    • Simplified print device management
    • Unlimited possibilities within Logic Apps
    • Combine data from Dynamics 365 F&O and Dynamics 365 CE

    For further information or to arrange a demo, please contact us

    Lasernet logo

    Read more
    New Connector for Dynamics 365 for Customer Engagement
  • A Company in Banking & Insurance Choose Long-Term Archive

    Published on 21 May 2019
    A company in the Banking & Insurance Industry has signed a contract with Formpipe regarding the e-archiving product Long-Term Archive. The goal is to secure long-term preservation of digital information.
    The customer's need for a common e-archive for the company's business areas is about preserving data when retiring legacy systems and applications. Besides that, there is a need to reduce the amount of data in active business systems. They contain large amounts of information that no longer need to be available in the daily operations but still needs to be preserved for many years based on regulatory requirements.
    “We are very pleased with this deal, it shows that we have a very capable and competitive offer regarding e-archiving also outside the public sector, where we already have a strong position. We believe there are drivers that will increase the need for products for long-term preservation in many industries”, says Christian Sundin, President and CEO of Formpipe.
    Firstly, the cost of preserving data for compliance when retiring system and applications. Even though the systems have low use, they need to remain to meet legal requirements or to handle a possible future legal dispute or audit. Keeping the systems in an active mode may be very costly, in terms of licences, storage space and specialist consultants that still have knowledge of the systems.
    Secondly, an increasing number of business systems are purchased as cloud solutions. In order to take advantage of the possibilities of a cloud strategy, companies need to ensure that important information is secured.
    Thirdly, data volumes are growing faster and faster, and active business systems get overloaded with information, including information that is no longer relevant for daily processing. This can generate performance issues and results in rising data storage costs.
    “Consequently, demand is growing for solutions that can systematically close several different systems and store and preserve digital information cost-efficiently over the long term”, says Christian Sundin.
    Long-Term Archive logo
    This is a translation of the original Swedish version. In the event of any discrepancies between the two versions, the original Swedish version shall take precedence.
    Read more
    A Company in Banking & Insurance Choose Long-Term Archive
  • Dynamics 365 On-Premise Ready

    Published on 25 February 2019

    Using Microsoft Dynamics 365 on-Premise? If so, join our growing list of customers also using Lasernet.

    Whether your Dynamics 365 On-Premise solution is up and running and you need more than standard SSRS or if you are looking to implement the solution and want everything ready go from the offset, Formpipe Lasernet can revolutionize your document input and output requirements.

    As the leading document management solution, Lasernet is once again ahead of the curve when it comes to Microsoft Dynamics 365 On-Premise with a growing number of clients already using Lasernet with their On-Premise installation.

    Lasernet enables you to:

    • Modify standard report-design
    • Reuse newly added fields from a Dynamics 365 update
    • Boost performance by replacing SSRS with an AX-Query
    • Provide failover, load-balancing and traffic-management
    • Gives the options for end-customers and end-partners to deploy to the PROD-environment
    • Complete archive solution for storing all documents and viewing them through the Dynamics interface
    • Add data (fields, images, attachments etc.) to existing reports – Both through meta-data and through the LAC coding framework (Extension)

    We are keen to show you how simple this process can be and why we are the leading provider of document output and data transformation solutions for Dynamics.

    Fancy taking a trial right now? Take a look at us on AppSource or contact us.

    Lasernet logo

    Read more
    Dynamics 365 On-Premise Ready
  • Business growth leads to a new office relocation for Formpipe

    Published on 12 February 2019

    The relocation comes as a result of expansion and an increase in staff, supporting the company’s vision to create a more collaborative working environment as Formpipe continue to strengthen and grow their offering. The move shows long-term commitment for the Nottingham Formpipe office, with additional room to grow the team, building on the existing Support and Development functions already based at this location.

    The new office is situated at Nottingham Science Park, which is seen as a unique space for pioneering businesses to promote their products and technologies, contributing to future innovation. This is a vision that mirrors Formpipe’s own mission, to help organisations in the life science and other regulated sectors.

    Ben Saxton, Head of Europe Sales says: “Formpipe are entering an exciting period of growth and the UK office is a critical part of this. The new office provides us with the high-level working environment required for the team we have today as well the team we are building for the future. This is a progressive, new development at a very exciting time for us.”

    Read more
    Business growth leads to a new office relocation for Formpipe
  • Formpipe lends a hand in setting up future generations for success following World Digital Preservation Day

    Published on 07 December 2018

    Formpipe is looking to push the industry forward as it sets its sights on helping preserve past and current data for future generations. Following its participation in World Digital Preservation Day, with the support of the Digital Preservation Coalition (DPC), the specialist provider of enterprise content management solutions is continuing to focus its work on digital preservation with organisations across the globe.

    Attending the celebrations at the Digital Preservation Awards in Amsterdam, discussions centred around the importance of preparing both systems and personnel with the ability to successfully preserve data for the future. Whilst the data itself tends to sit at the centre of preservation discussions, many experts believe there needs to more focus on the people who will be retrieving the data for generations to come. In particular, conversations brought to light that only a small number of students are seeking out work in archiving, and presents the opportunity to understand how best to recruit, train and retain this talent.

    At the front in a room with people at the Digital Preservation Award event 2018

    Participants also debated relevant topics that will likely play a prominent role in future digital preservation activities, such as the influences of artificial intelligence and content search. As artificial intelligence grows in prominence, it presents the opportunity to discuss how archivists might deal with AI-generated data, whilst also understanding how content search may begin to take precedence over metadata.

    Looking back on the event, Ben Saxton, head of Europe sales at Formpipe commented:

    “It was a privilege to be able to attend the Digital Preservation Awards and celebrate World Digital Preservation Day amongst like-minded peers who share our passion on this topic. Working with the DPC presents us with a great opportunity elevate our knowledge on best practices around digital preservation, and the event allowed for us to gain some excellent insights from experts in the industry. We are looking forward to continuing to work closely with the DPC, as well as the new relationships we formed, to help enable success for future generations".

    A hallway filled with people at the Digital Preservation Award event 2018

    The Digital Preservation Awards coincided with World Digital Preservation Day and celebrated some of the best data preservation work that has taken place in 2018. The event took place on the 29th November and was attended by experts from academia, heritage and institutions, whilst also welcoming system retirement professionals to discuss and celebrate all aspects of digital preservation.

    Long-Term Archive logo

    Read more
    Formpipe lends a hand in setting up future generations for success following World Digital Preservation Day
  • Musings on the data preservation market…

    Published on 18 June 2018

    Earlier in 2018, representatives from Formpipe ventured to Brighton, UK, for the Health Sciences Records & Archives Association’s (HSRAA) Annual Conference. Bringing together experts on data archiving and preservation, the format of the day was informal yet educational; an opportunity to network with peers and share best practice. The workshops, presentations, and seminars set the tone for what’s likely to be a transformational next twelve months for organisations in the health and life sciences sectors looking to store, protect and preserve crucial business documents and data.

    The event provided a fascinating insight into the application of archiving tools across multiple sectors. It was clear, however, that life science remains the benchmark for other industries to hang their hats – the gold standard to aspire to in terms of not just archiving data in a compliant, intuitive repository but preserving it too.

    Digital archiving – or record retention -  remains a young industry; one that is still in many ways finding its feet. Despite drivers like GDPR and the need for increased security, following recent high-profile ransomware demands that have cost the life science sector millions, obtaining buy-in from the boardroom remains a challenge. Yet this needs to be seen as an opportunity, not just an obstacle. By defining a structured approach, promoting instances of best practice from companies like BlueEarth Diagnostics and Daiichi Sankyo, and by educating the c-suite – as well as the boots on the ground – we can get the message heard: digital document preservation is essential for ongoing commercial success.

    There were several other takeaways from the day. Here’s a snapshot:

    Is the file available and is it readable?

    The first question the Medicines and Health products Regulatory Agency (MHRA) will ask during an audit of archive documents is ‘have you got all the files?’ and ‘can you prove it?’. Indeed it seems a common occurrence for material to be returned to the sponsor organisation in an unreadable state, due to the electronic format of the document no longer being supported.

    Are we making things harder for ourselves by not utilising electronic systems?

    The MHRA also pointed out that there remains a general lack of access to electronic archive safe repositories. An additional headache relating to this surrounds the lack of governance by a quality management system for electronic processes. This often results in a lot of different passwords, locations, and a network of very complex and disjointed systems. Often resulting in over-reliance on individual skillsets within the IT team.

    Are people handling archive data compliantly?

    Recalling some common mishandling of archive material, a group discussion resulted in a common risk being identified. Following a request for retrieval of archived files, the person who made the request will often store the file on their own device in case it is needed by a colleague in the future; violating the original archiving procedure and potential confidentiality rules while introducing significant compliance risk.

    Pulling the past into the present: keeping it safe for the future

    Many organisations have little or no plan for data being held on a system from 2010 or before – Systems are kept live and maintained to ensure access is available but this cannot continue forever. The delay in addressing the issue has compounded the complication in resolving it. Getting on top of documents from decades past and storing them compliantly so they can be reviewed now and preserved for the future needs to be addressed with a sense of urgency, especially taking into account recent legislation such as GDPR that will drive more requests of historic nature.

    What’s the migration process?

    One key challenge many organisations seem to have with the concept of document archiving is managing the migration process: getting documents from a series of systems and formats, collating them, recording them and migrating them into a centralised archiving system. The processes often aren’t robustly designed and remain operational without validation. There is still a knowledge gap and lack of best practice in this area.

    Scanning introduces risk

    Scanning may seem like an innocent, risk-free process to facilitate appropriate document archiving but in truth, it can pose significant risk. Findings often flagged by auditors relate to companies that tidy up the electronic file copies for aesthetic reasons and in doing so create something that doesn’t represent a true copy.

    Blur the lines of IT and Quality

    A final thought relates to restoring legacy data – a task that’s often left to the IT department to manage in isolation. Without input and leadership from Quality personnel, it’s hard for IT to appreciate the necessity in all file types needing the proof of Data Integrity, whilst ensuring files are readable.


    Like what you’ve read? Want to learn more about how migrating legacy systems can improve efficiency while reducing both the compliance risk and costs associated with data archiving? Check out HSRAA’s next issue of OnRecord magazine for more expert tips and guidance from Formpipe.

    Long-Term Archive logo

    Read more
    Musings on the data preservation market…
  • Is your business held hostage by legacy IT systems?

    Published on 28 February 2018

    Earlier this month, IBM issued advisory guidance relating to its Lotus Notes software. The firm warned that bugs in the auto-updater mean the service can be tricked into running malicious code leading to a number of potential issues including the corruption or loss of business-critical files. 

    The bug, CVE-2017-1711, currently affects version 8.5 and 9 of the Notes software and, according to The Register, is ‘extraordinarily dangerous’.

    And it’s not just the big risk systems like this can represent, it’s also the smaller, everyday inefficiencies they create, which over time can lead to a significant loss of productivity and arguably profit too.

    For businesses still reliant upon archaic, legacy systems, recognising the threat to business continuity and commercial viability, alongside a general lack of process efficiency, is crucial.

    Add to this, the introduction of General Data Protection Regulations (GDPR), and the onus it puts on businesses to appropriately store and access documents safely, speedily and in line with tougher compliance criteria (and harsher penalties), and now really does seem like a good time to break free from legacy software and remove both the restrictions and the risk they represent.

    This seems like a complex and costly project, right? Wrong. Migrating data contained within legacy systems into a GDPR compliant system can be completed in a matter of weeks and cost a lot less than expected, especially as the platform can be delivered as SaaS with a monthly rental style billing. More than this, moving vital data into a modern, secure and sophisticated system, like Long Term Archive, can deliver the following benefits:

    • Reduced operational costs (you’ll no longer have to invest in licence and management fees that only become more expensive over time as more businesses begin to retire the software. Plus, with feature-rich search functionality, you’ll find what you need, when you need it; saving time and money too).
    • Enhance your IT performance (with LTA in place and integrating seamlessly with your other systems, documents that don’t want to be held can be identified and removed, while important data is stored efficiently to increase speed and performance across the entire IT infrastructure).
    • Say hello to intelligent data (with all your vital documents in one place, get ready to gain insights from your data, assess trends, performance and manage compliance adherence).
    • Take back control (LTA is designed to facilitate compliant record retention, permission access, confidentiality, data spoliation and destruction with full audit trail guaranteed for up to 50 years).


    If your business is being held hostage by outdated, legacy systems and you’d like to know how LTA can help, take this quick survey or get in touch.

    Long-Term Archive logo

    Read more
    Is your business held hostage by legacy IT systems?
  • GDPR Much ado about nothing or time to get your house in order?

    Published on 26 October 2017

    In response to increasing uncertainty in both our customer community and the wider life science sector, the team at Formpipe Life Science recently set about setting the record straight on GDPR. 

    Kicking off with an interactive presentation lead by Colin Swift, Product Owner, the first in a series of planned webinars on the topic promised to provide the 20+ online delegates with a concise overview of GDPR, the operational challenges the new legislation will provide and the opportunity for embracing GDPR compliance best practice with minimal risk and investment.

    For those of you unfamiliar with GDPR, or General Data Protection Regulations to give it its proper name, here are some fast facts on the pending legislation:

    • GDPR is being introduced in a bid to harmonise Data Protection laws across the EU. Already technically live and kicking, the transition period will end on 25th May 2018, where new rules and regulations (and fines for failing to abide by them) will come into full force.
    • GDPR will apply to any organisation that is a data controller and is either registered in the EU or has contact with EU nationals.
    • A breach of GDPR can be accidental (perhaps as a result of a cyber attack) or due to poor internal practices.
    • Fines are up to 4 per cent of worldwide turnover, or €20m
    • High profile cases have already been published in the UK by the Information Commissioner’s Office (ICO).

    Theoretical discussion only adds so much value so it’s important to bring GDPR to life by looking at current examples of how a failure to appropriately manage stakeholder data has resulted in serious repercussions for several businesses. These cautionary tales were discussed as part of the webinar to provide context - examples of seemingly innocent behaviours, common in multiple organisations, which in fact are in direct violation of the new legislation.

    First up was FlyBe. The firm sent 70,000 emails to people who had clearly expressed a desire not to be contacted by the company. The fine? A whopping £70,000. Next up, Honda. The company sent 289,000 emails incorrectly to existing customers and was hit with a £13,000 fine. The third and final example was the supermarket giant, Morrisons. Found guilty of incorrect marketing use of emails, the company was hit with a fine of £10,500.

    Once the horror stories were out of the way, it was time to take the bull by the horns, set the scene, and provide a best practice blueprint for effectively safeguarding GDPR. This involved imaginary characters and scenarios, so please bear with us! 

    The 1st meeting – This Thing Called GDPR  

    Gillian Green attends a weekly management meeting where the General Data Protection Regulations (GDPR) is an agenda item

    In the meeting, Legal presents some disturbing GDPR facts:

    • Under the GDPR, the Data Controller will be under a legal obligation to notify the Supervisory Authority without undue delay
    • Fines are up to 4% of annual turnover
    • Last year's ICO fines would be 79 times higher under the new GDPR structure
    • It takes effect on 25 May 2018

    Compliance to GDPR is now on the corporate risk register and needs to be managed!

    After the 1st meeting …. The Investigation

    Knowing the “WHEN”, it is agreed that Oliver Orange – IT Manager – will conduct a further investigation of:

    • Which areas of the business will be affected
    • What systems and data need to be considered
    • How the new regulation can be met on a day-to-day basis
    • Identification of systems and process changes required to comply

    The 2nd meeting – The Bad News

    Oliver Orange reports back that:

    • The legacy HR IT system is not compliant – the ‘Right to be Forgotten’ and Data Portability provisions of GDPR can’t be met
    • An initial assessment of replacing the HR system is 3M GBP and will not be implemented in time for GDPR (no budget and too late)
    • In addition, there are also files on HR shared drives which are relevant and need to be managed in a controlled manner

    After the 2nd Meeting…. The Remediation Planning

    • It is agreed that something needs to be done and the data needs to be controlled and quarantined, so it can be demonstrated that actions have been taken and an effort to comply has been made
    • With this in mind, the following options are to be considered:
    1. Migrating the data into the new HR system
    2. Developing an in-house archive
    3. Finding tools to support GDPR compliance

    The 3rd Meeting…. The Better News

    Each of the three options were investigated and the results are: 

    1. Migrating the data into a new HR systemthis option is deemed too risky based on the remaining timescale and only fixes known HR data issues
    2. Developing an in-house archivespare capacity does not exist in-house and the timescale makes this option too risky
    3. Finding tools to support GDPR complianceSeveral vendors were considered and Formpipe were selected as the preferred vendor to provide an Electronic Archive to hold legacy GDPR related data

    After The 3rd Meeting…. The Remediation Process

    It is agreed that the Formpipe solution will be employed and a project manager - Claire Coffee - is assigned to manage the implementation

    1.) The shared drive files are targeted as a quick win and these files are ingested into Long Term Archive (LTA) using Formpipe's Lasernet input/output management tool

    2.) With the GDPR compliance risk mitigated, it is decided to retire the legacy HR system within 12 months, which will save support costs for both the application and the legacy hardware it runs on

    Ultimately, we came to the conclusion that there is no magic bullet for GDPR compliance. Technology alone isn’t capable of creating a totally risk-free set of processes for managing the associated compliance demands GDPR will bring. What it can do though is play a vital role in helping organisations, regardless of their size or perceived complexities, take more control of the data they manage and significantly reduce the risk of compliance failure, while reducing dependency on outdated, costly legacy systems. Organisational buy-in is also vital, as are robust internal processes and continued monitoring of behaviours.

    GDPR is by no means much ado about nothing or reason to panic but its significance shouldn’t be underestimated either.


    For an informal chat about how Formpipe technology can help your organisation get its house in order, and get and stay compliant, contact Ben.Saxton@Formpipe.com or visit: Long-Term-Archive

    Long-Term Archive logo

    Platina LS logo

    X-docs logo

    Quality Control logo

    Read more
    GDPR Much ado about nothing or time to get your house in order?
  • Formpipe receives first UK order for Digital Data Preservation tool, Long-Term Archive

    Published on 29 September 2017

    The signing of the contract is a major boost to Formpipe within the UK with the formal launch of Long-Term Archive coming in early 2018. The use of LTA will enable the client to store long term contract critical data that could be requested at any time by the sponsor or authorities and in doing so move away from a legacy system that was showing signs of vulnerability.

    The project also has further stages planned when LTA will be used to store complex chromatography files, scanned paper records and reduce the burden on the in house Sharepoint solution.

    "The signing of this contract shows the appeal that Long-Term Archive has to the Life Science market. We are very excited about the number of industry challenges LTA will help our existing clients and future prospects overcome and in doing so help us meet our commitment of making ongoing Compliance a simple task" notes Ben Saxton, Head of Europe Sales at Formpipe.

    Long-Term Archive logo

    Read more
    Formpipe receives first UK order for Digital Data Preservation tool, Long-Term Archive