From proposal to decision: save time and money
Administrating gatherings and meetings takes time out of one’s workday. But it doesn’t have to be that way. With a digital solution for meeting management, you can cut costs by eliminating paper flows, simplifying the lives of elected representatives and reducing committee secretaries’ workloads. It also makes the processes more transparent for the general public. This is how Formpipe envisions digital meeting management.
Meeting management in a digital era
Sweden has a leading position in the field of innovation, and the Swedish population has a high level of digital ‘maturity’. This heightens their expectations of being closer to their elected representatives in local and regional governments. Swedes want deeper insight into the policies affecting their communities.
This puts pressure on administrators to give them simple and convenient access to meeting notices, agendas and documents. Most solutions are configured to meet the needs of only one intended user, when in fact three target groups have needs to be met: committee secretaries, elected representatives and private individuals.
Three target groups – one solution
Each year, Swedish politicians have to handle vast volumes of paper to prepare for their council and committee tasks. Copying all these documents and distributing them to fellow members is laborious and costly. The money spent on this could instead be used on initiatives that benefit the Swedish population.
A digital meeting management solution helps streamline and increase the security relating to meeting notices, agendas, documents and minutes. To meet the needs of all three target groups, such a solution should feature the following:
- the possibility of managing meetings directly in existing systems;
- shortening lead times from the completion of an official statement to the meeting table;
- the possibility of adding notes/comments to documents – to be shared with party colleagues;
- functionality that enables searches for keywords and metadata – no more shuffling through papers.
Decisions according to the administration’s proposals
Many customers have already decided to acquire Formpipe’s digital meeting management solution. This creates value for the meeting secretary, politician and private individual alike. The solution is based on a platform-independent product for the digital and automated management of meeting notices, agendas, documents and minutes. The product can reduce the time spent on administration from one week to 15 minutes.
Meetings Plus reduces the time spent on administration for committee secretaries, simplifies tasks for elected representatives and deepens the insight of private individuals.
What is Meetings Plus?
Meetings Plus is a web application for the publishing of meeting documents – regardless of platform. It reduces paper consumption and heightens the security of classified materials. It is fully integrated into our products W3D3 and Platina, which minimises committee secretaries’ extra work when publishing.
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