Adoxa brings data and people closer together in Aabenraa Municipality
After Adoxa has been implemented, Aabenraa Municipality will have completely control over their data. The employees are proactive and there is not far from thought to action when data rules are broken. Soon the municipality will be ready to use the system automatically.
Data security is important but seems overwhelming to keep track of at a busy day. But that is not how life should be. And that they know in Aabenraa Municipality, where they have implemented the Formpipe system, Adoxa, with great success.
The implementation has given the municipality a crucial and so far impossible insight into its data, and then Adoxa can be used across systems.
"What we was excited about with Formpipe's solution was that the system could be used on several data sources and not just in our ESDH system. So far, we have been presented with solutions that were developed to handle the data quality in individual systems and not across systems and administrations", says Charlotte Bay Greisen, IT digitization manager in Aabenraa Municipality.
Thorough cleaning was necessary
Adoxa has been given the employees in Aabenraa Municipality the opportunity to correct errors and delete unprotected data, when Adoxa finds anything irregularly. Afterwards the employees will be guided in handling data correction.
“The individual responsibility fits well with our municipality” says Charlotte Bay Greisen.
It was a strategic choice from the municipality because the solution fits well in our management model with central management and decentralized management. The responsibility is placed where data is processed and created.
With Adoxa, the municipality gained full transparency over its data and afterward it has been concluded that a clean-up was necessary.
“The overview made a big impression on us, which also helped us to focus on a targeted clean-up”, explains Thomas Veltz Majholt, information security coordinator in Aabenraa Municipality.
In Aabenraa, they have been looking for the full overview and the clear solution for a long time. The municipality had tried with a small scanning program to search for CPR numbers - without success.
“It has been impossible to get an overview before, and there has been a lack of solutions that have made it possible and clear for employees to get to the bottom”, explains Charlotte Bay Greisen.
It was all served on a silver platter
The full transparency and intuitive system made it easy for every employee to act on the mistakes that may be in relation to having control over data security. In fact, the staff was so engaged that the system went down for the first few days.
"When the clean-up could go so fast, it is due to both the will of the employees and an easy and intuitive solution, says Anette Lone Jepsen, who is an IT employee in the municipality and elaborates:
Almost every user could manage Adoxa, and it suddenly became easy for them to clean up because they just had to press "delete". Everything was actually served on a silver platter."
