2 Burlington Park Station Road, Foxton Cambridge – CB22 6SA Tel: +44 1223 872747 Email
Unit 1, Isaac Newton Centre Nottingham Science Park Nottingham – NG7 2RH Tel: +44 115 924 8475 Email
Formpipe, inc. 1200 US Highway 22 E Suite 2000 Bridgewater, NJ 08807 Tel : +1 908 399 7828 Email
Annual General Meeting 2021
The shareholders of Formpipe Software AB (publ), company reg. no. 556668-6605, (the “Company”) are hereby invited to attend the Annual General Meeting (“AGM”) to be held on Wednesday 28 April 2021.
Due to the continued spread of the coronavirus and in order to reduce the risk of infection spreading, the Board of Directors has resolved that the AGM will be held according to the temporary legislation, which means without physical presence of shareholders, proxies or external parties and that shareholders only can exercise their voting rights by postal voting in advance in accordance with the procedure prescribed below. Information on the resolutions passed at the AGM will be published on 28 April 2021, as soon as the result of the voting has been finally confirmed.
Notification of attendance at the AGM
Shareholders who wish to participate in the AGM by postal voting must:
both be registered on Tuesday 20 April 2021 in the register of shareholders kept by Euroclear Sweden AB;
and notify their intention to participate by submitting their postal vote in accordance with the instructions under the heading “Postal voting” below so that the postal vote is received by the Company, through Computershare AB, no later than Tuesday 27 April 2021.
In addition to giving notice of participation by submitting its postal vote, shareholders who have their shares nominee-registered through a bank or other nominee, must re-register its shares in its own name so that the shareholder is registered in the share register as of the record date 20 April 2021. Such re-registration may be temporary (so-called voting rights registration) and is requested from the nominee in accordance with the nominee’s routines at such time in advance, as the nominee determines. Voting rights registration that have been requested by the shareholder at such time that the registration has been completed by the nominee no later than 22 April 2021, will be taken into account in the preparation of the share register.
The shareholders may only exercise their voting rights at the AGM by voting in advance, so-called postal voting, in accordance with Section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations.
A special form must be used for the postal vote. The form for postal voting is available on the Company’s website www.formpipe.se and can also be sent by mail to shareholders at the request by telephone no 0771-24 64 00. Submitting of the postal voting form in accordance with the below will be considered as notice of attendance.
Completed and signed forms for postal voting shall be sent by mail to Computershare AB, ”Formpipe Software AB’s AGM”, Box 5267, 102 46 Stockholm, Sweden and must be received by Computershare AB on Tuesday 27 April 2021 at the latest. Postal voting form may also be submitted electronically by verification through BankID in accordance with instructions at the Company’s website www.formpipe.se or by sending the completed postal voting form by e-mail to firstname.lastname@example.org together with power of attorney and other documentation of authority. Shareholders may not provide special instructions or conditions to the postal vote. If so, the entire postal vote is invalid. Further instructions and conditions can be found in the postal voting form.
Power of attorney and other authorisation documents
If a shareholder postal vote by proxy, a written and dated power of attorney signed by the shareholder must be attached to the postal voting form. If the shareholder is a legal entity, a certificate of registration or corresponding authorisation documents must be attached to the form. Proxy forms are available on the Company’s website, www.formpipe.se. The power of attorney shall be valid for at most one year from the date of issue, or the longer period of validity stated in the power of attorney, however, not exceeding five years.
Shareholders’ right to receive information
The Board of Directors and the CEO shall, if any shareholder so requests and the Board considers that it may be done without material harm to the Company, provide information about circumstances that may affect the assessment of an item on the agenda for the AGM, conditions that may affect the assessment of the Company's or its subsidiaries’ financial situation and the Company’s relationship with other group companies. A request for such information shall be made in writing to Formpipe Software AB, AGM 2021, Box 231 31, 104 35 Stockholm or by e-mail to: email@example.com no later than Sunday 18 April 2021. Such information will be disclosed by making it available at the Company’s office and the Company’s website, www.formpipe.se, no later than Friday 23 April 2021. The information will also be sent, within the same period of time, to the shareholders who requested it and stated their postal address or e-mail address.